Training & Events

PSBA, through its various programs, strives to provide the school leadership team with the tools they need to meet the responsibilities of school governance and leadership.

PSBA Board Secretaries and Affiliates Conference
Achieving Excellence through Education

In conjunction with the PASA-PSBA School Leadership Conference

PRE-REGISTRATION IS NOW CLOSED. PSBA welcomes on-site registrations. See the registration desk at the Hershey Convention Center.

See Annual School Leadership Conference links for all program details.

Cancellation Policy
All cancellations must be submitted in writing on district letterhead and be mailed to PSBA, P.O. Box 2042, Mechanicsburg, PA 17055 or faxed to (717) 506-2475. Cancellations received before Sept. 24 will be charged a $50 per-person administrative fee. After Sept. 24, NO REFUNDS will be granted on any registrations, meals or events. No-shows will be charged full registration fee.

Conference Highlights

Believe in your schools…
Believe in yourself!
Again this year, the PSBA School Board Secretaries and Affiliates Conference takes place in conjunction with the PASA-PSBA School Leadership Conference. In addition to excellent training sessions specific to school board secretaries, featured speakers and networking opportunities included in the Board Secretaries and Affiliates Conference, attendees also will benefit from the additional offerings of the PASA-PSBA School Leadership Conference. More, more, more for your registration!

Arriving early Wednesday?
For those arriving in Hershey on Wednesday evening, explore the exhibit hall from 4-6 p.m. Learn about new products and services from exhibiting companies. Join your colleagues in the Chocolate Ballroom at 6:30 p.m. for the Student Celebration Showcase featuring student talent from Pennsylvania’s schools.

Wednesday, Oct. 17
Exhibit Hall Reception – 4-6 p.m.
Visit the exhibit program at the PASA-PSBA conference from 4-6 p.m. Learn about new products and services from exhibiting companies. Hors d’oeuvres and beverages will be available.

Student Celebration Showcase – 6:30-9 p.m.
Join in the Student Celebration from 6:30-9 p.m. As part of the Stand Up for Public Education campaign, we will be featuring student talent from Pennsylvania’s schools. A dessert station will be provided.

Exhibitor Hospitalities – 9-11 p.m.

Thursday, Oct. 18
Voting at Policy Council – 8-10 a.m.
PSBA Legislative Policy Council
Voting member school board secretaries who register for the School Board Secretaries and Affiliates Conference will be permitted to attend and vote at the PSBA Legislative Policy Council Thursday morning.

School board secretaries who plan to attend the PASA-PSBA School Leadership Conference on Tuesday or Wednesday must register for that event separately. Attendance at, and participation in, the PASA-PSBA School Leadership Conference is not included in the Board Secretaries and Affiliates Conference registration fee.

Schedule at a glance

Wednesday, Oct. 17, 2012

  • 4-6 p.m. — Registration
  • 4-6 p.m. — Exhibit Hall Reception
  • 6:30-9 p.m. — Student Celebration Showcase
  • 9-11 p.m. Exhibitor Hospitalities

Thursday, Oct. 18, 2012

  • 7-8 a.m. — Registration
  • 7-8 a.m. — Continental Breakfast
  • 8-8:15 a.m. — Welcome/Introduction of Executive Committee & Candidates
  • 8-10 a.m. — PSBA Legislative Policy Council
  • 8:15-9:15 a.m. — Keynote Session
    Featured speaker: Dr. Robert Frick
  • 9:15-9:30 a.m. — Beverage Break
  • 9:30-10:45 a.m. — Educational Session
    Legal hot topics
  • 10:45 a.m.-1 p.m. — Exhibit Hall/Lunch
  • 1-2:30 p.m. Round table discussions
    - Board minutes
    - Best practices
    - PSBA resources
    - Communicating difficult information
  • 2:30-4 p.m. — Educational Sessions
    - Student simulated school board meeting
    - Policy update
    - Right-to-Know update
  • 4-4:30 p.m. — PSBA President’s Reception
  • 4:30-5:15 p.m. — PSBA Business Meeting
  • 6-7 p.m. — Past Presidents Reception
  • 7-9 p.m. — School Leadership Banquet

Friday, Oct. 19

  • 7-8 a.m. — Breakfast Buffet
  • 8-8:30 a.m. — DSBSA Business Meeting
  • 8:30-9:45 a.m. — You bring the questions
  • 9:45-10 a.m. — Beverage Break
  • 10-11 a.m. — Closing Session
    Featured speaker: Dr. Robert Frick

Keynote Session
Thursday, Oct. 18 — 8:15-9:15 a.m.
Establishing and maintaining good relationships between the superintendent, the board secretary and the school board

This fast-moving presentation includes open and honest discussion about techniques that work and attitudes that need to be jettisoned to be a successful superintendent of schools or a successful school board director. First and foremost, superintendents can never forget for whom they work, and board members need to allow the superintendent to do his/her job. Multiple tips for building and maintaining a positive and productive relationship with the board of school directors is the focus of this workshop.

School Leadership Banquet
Thursday, Oct. 18 — 7-9 p.m.
Judge Glenda Hatchett
Dare to take charge: How to live and lead with purpose

Judge Glenda Hatchett is a former juvenile court judge and star of Judge Hatchett. In her book Dare to Take Charge, Hatchett uses life lessons she’s learned and witnessed from years on the bench to teach others how to live and lead with purpose. A nationally recognized expert on juvenile and social issues, Hatchett speaks with authority on saving the generations of today and the future. She has received numerous awards and accolades, including the NAACP Thurgood Marshall Award, and she founded the Truancy Intervention Project, enlisting the help of legal volunteers to provide early intervention with truants. Hatchett encourages others to be daring and intentional when seeking goals, and bridge the "dream gap."

Educational session – 9:30-10:45 a.m.

  • Legal hot topics
    A discussion of law-related topics affecting the work of school board secretaries. Learn about accommodating information requests from board members, what the Sunshine Act and Right-to Know Law mean for email communications and agenda materials, the parameters of organizational attorney client privilege and more, with ample opportunity for questions from the floor about other topics of interest.
    Presenter: Stuart Knade, chief counsel, PSBA

Educational sessions – 2:30-4 p.m.

  • Student simulated school board meeting
    Hear from our student delegates as they present their views on the hot topics they’ll discuss at the PSBA Student Delegate Program to a mock school board comprised of school directors, a superintendent and teacher-chaperones.
  • Policy update
    PSBA’s Davelyn Smeltzer and Dr. Britta Barrickman will facilitate a presentation on a series of issues important to board secretaries. Smeltzer will provide a comprehensive "Year in Review" on policy issues and administrative regulations, and Barrickman will follow with a highly informative briefing on several personnel/HR related issues, from job descriptions and performance evaluations to the key fundamentals of a sound administrative search process. In addition, there will be a review of new search service options available to districts. Tom Templeton will moderate the conversation and provide information on board operation guidelines.
    Presenters: Davelyn Smeltzer, director of Policy Services; Britta Barrickman, director of School Personnel Services; and Tom Templeton, assistant executive director for School Board & Management Services, PSBA
  • Right-to-Know update
    A representative from the Office of Open Records (OOR) will discuss OOR appeal procedures and time frames set forth in the Right-to-Know Law (RTKL). The discussion will focus on various exemptions to the presumption that governmental records are public and what to expect during the appeal process before the OOR. An overview of recent Commonwealth Court rulings, current trends and OOR decisions impacting the RTKL and access to government records will also be provided. Finally, ample opportunity will be provided for attendees to ask questions regarding the RTKL.
    Presenter: Terry Mutchler, executive director, Office of Open Records

Round table discussions – 1-2:30 p.m.
Join colleagues from across the state in discussion related to the following topics.

  • Board minutes
    Ensuring that school board meetings meet the auditor’s standards can be daunting. Compliance of this legal artifact is crucial to school governance. Learn what it takes to ensure legal compliance including what items must be included in minutes, what the auditors look for during audits, frequently cited omissions from minutes, recording votes, and more.
    Presenter: Pamela Price, director of Board Development services, PSBA
  • Best practices
    If you sometimes feel lost in the deluge of paper, tasks, deadlines, and details associated with being a board secretary, then join us for a discussion on strategies and best practices employed by others to better serve their boards of education, administration, and communities in an efficient, organized and seemingly effortless manner. We invite you also to share your “best practices” at this roundtable discussion.
    Presenters: Executive Committee members, DSBSA
  • PSBA resources
    Your school board members expect you to be able to find all the facts and figures that they need for effective decision making. Learn how the PSBA research services division can help by finding out what statistics, surveys, reports and references are available and where to find them. Also, you will receive a copy of the popular annual Pennsylvania School Facts & Figures brochure that you can use as a quick desk reference for the most often requested school information.
    Presenter: Anne Herald, research supervisor, PSBA
  • Communicating difficult information
    Communicating controversial or complex issues can be nerve-wracking. Attendees will learn how to communicate difficult topics, including how to make decisions on when and in what matter to discuss these issues. Bring your experiences and your questions to this interactive discussion.
    Presenter: Laura Shemick, inservice education specialist, PSBA

11 a.m.- 1 p.m.
Educational Exhibits
Visit the nearly 200 exhibitors to learn about the latest school products and services. Be sure to get your prize coupon marked by the sponsoring exhibitors to be eligible for prize drawings.

14th Annual PA Public Educational Excellence Fair
Be sure to take time to visit representatives from different Pennsylvania public schools each day to learn about their successful programs that you can replicate in your district.

43rd Annual PSBA Publications Contest Showcase
Visit this publication showcase in the Chocolate Lobby displaying districts’ excellence in a variety of communications.

Visit with your colleagues and members of the PSBA staff from all association service areas while you enjoy complimentary refreshments.

Friday, Oct. 19, 2012

  • DSBSA Business Meeting – 8-8:30 a.m.
  • You bring the questions – 8:30-9:45 a.m.
    Anything and everything goes at this Q&A session as your generate the topics to be addressed. You bring the questions, and a panel of experts will supply the answers.
    Panel: Ruth Huck, administrative secretary/board secretary, Warren Co. SD, DSBSA president; Bethanne Zeigler, secretary to the superintendent/board recording secretary/supervisor of educational secretaries, DSBSA vice president; Tom Templeton, assistant executive director for School Board & Management Services, PSBA; Heather Masshardt, policy consultant, PSBA; and David Andrews Esq., Andrews & Beard
  • Closing Session
    10-11 a.m. – Cocoa Ballroom
    Featured speaker: Dr. Robert Frick
    What do wild geese know about being part of a team that we sometimes forget?
    Wild geese always tend to remember that they are part of a team. They never seem to forget that it is the role of some to lead, some to follow, some to get out of the way, and ALL to support. It sounds like a cliché to say that every member of a team is critical to the success of the team, but it couldn’t be more true. The total effort of every member of the leadership team is needed if a district is going to be better than mediocre and is going to appropriately serve its respective children and communities. This presentation will focus on the power of team and the responsibility that each of us has to do our part to achieve team success.

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