Policy Manual

Hempfield School District

This Index is designed to quickly direct the reader to the individual section(s) dealing with a specific topic. The terminology used in the Policy Manual has been included here, including a listing of all sections covered under each topic heading.

In addition, popular synonyms have also been utilized where necessary to guide the reader. Cross-referencing has been employed to provide all of the major sections dealing with certain important topics.  Example:  Employment Contract includes Administrative, Professional and Classified Employees
A B C D E F G H I L M N O P R S T V W
 
POLICY MANUAL INDEX POLICY MANUAL NUMBER
ABSENCE, LEAVE OF
Administrative employees 335, 338, 339
Classified employees 535, 539
Professional employees 435, 438, 439
ADMINISTRATIVE EMPLOYEES 300
Abolishing positions 310
Absence, leave of 335, 338, 339
Assignment and transfer 309
Assistant superintendent 302, 313
Background checks 302, 303, 309
Bereavement leave 336
Childbearing leave 339
Compensation plan 328
Complaint process 326
Conduct 317
Conference attendance 331, 333
Creating positions 301
Disciplinary procedures 317
Dress and grooming 325
Drug and substance abuse 351, 351.1, 351.1ATT
Emergency leave 336
Employment 104, 302, 303
Employment contract, resolution 308
Evaluation 312, 313
Family/medical leave 335
Freedom of speech 320
Gifts 322
Graduate study 333
HIV infection 314.1
Job related expenses 331
Jury duty 342
Management team 327
Nepotism 303.1
New hire reports 302, 303
Nondiscrimination 104
Nontenured administrators 316
Outside activities 319
Personal leave 336
Personnel files 324
Physical examination 314
Political activities 321
Pre-employment drug testing 351.1, 351.1ATT
Professional development 333
Professional education plan 333
Resignation 308
Sabbatical leave 338
Sexual harassment 348, 348ATT
Sick leave 334
Suspension and furloughs 311
Tobacco use 323
Uncompensated leave 339
Unlawful harassment 348, 348ATT
Vacancies 309
Vacation 337
ADULT EDUCATION 125
ASSIGNMENT AND TRANSFER
Administrative employees 309
Classified employees 509
Professional employees 409
ATHLETICS 123, 211
ATTENDANCE
General 204
Pregnant/married students 234
BOARD OF SCHOOL DIRECTORS (see School Board Procedures)
BONDING 005, 811
BUDGET
Adoption 604
Planning 602
Preparation 603
Public review 604
Voting 604
BUILDINGS AND GROUNDS (see Property)  
BULLYING/CYBERBULLYING 249
CALENDAR 803
CHILD/STUDENT ABUSE 806
CITIZEN ADVISORY COMMITTEES 905
CLASS SIZE 126
CLASSIFIED EMPLOYEES 500
Absence, leave of 535, 539
Assignment and transfer 509
Background checks 504, 505, 509
Bereavement leave 536
Childbearing leave 539
Complaint process 526
Conduct 517
Creating positions 501
Disciplinary procedures 517
Dress and grooming 525
Drug and substance abuse 551, 551.1, 551.1ATT
Employment 104, 504, 505
Employment contract, resolution 508
Evaluation 512
Family/medical leave 535
Furloughs 511
HIV infection 514.1
Job related expenses 531
Jury duty 542
Military leave 539
Nepotism 504.1
New hire reports 504, 505
Nondiscrimination 104
Outside activities 519
Overtime 530
Paid holidays 543
Paraprofessionals, Title I 504
Part-time personnel 541
Personal leave 536
Personnel files 524
Physical examination 514
Political activities 519
Pre-employment drug testing 551.1, 551.1ATT
Probation period 508
Professional development 533
Professional membership 533
Resignation 508
Salary determination 528
Sexual harassment 548, 548ATT
Short-term employees 505
Sick leave 534
Substitutes 505
Suspensions 511
Tobacco use 523
Tuition reimbursement 533
Uncompensated leave 539
Unlawful harassment 548, 548ATT
Vacancies 509
Vacation 537
Working periods 532
COMMUNITY 900
Citizen advisory committees 905
Community engagement 910
Dissemination of materials, nonschool 913
District/school report cards 919
Foreign trip sales 913
Fundraising, nonschool groups 913
Gambling 904
Municipal government relations 909
News media relations 902, 911
Nonschool activities 913
Nonschool materials 913
Nonschool organizations/groups/individuals 913
Parent/guardian relations 908
Parental/family involvement 917
Publications program 902, 902.1
Public attendance at school functions 904
Public complaints 906
Public participation at Board meetings 903
Public relations objectives 901
Relations with educational institutions 912
Relations with intermediate unit 914
Scholarships, awards 913
School visitors 907
Senior citizen passes 904
Student participation, nonschool activities 913
Title I parental involvement 918
Tobacco use by public 904
Volunteers 916
Weapons 904
COMPLAINT PROCESS
Administrative employees 326
Classified employees 526
Nondiscrimination 103, 104
Professional employees 426
Public complaints 906
Student complaints 219
Unlawful harassment 248, 248ATT, 348, 348ATT, 448, 448ATT, 548, 548ATT
COURSES OF STUDY 107
CURRICULUM 105, 105.1, 105.2, 106, 107
DISCIPLINE
Administrative employees 317
Classified employees 517
Professional employees 417
Students 218, 218.1, 218.2, 233
Students with disabilities 113.1
DRESS AND GROOMING
Administrative employees 325
Classified employees 525
Professional employees 425
Students 221
DRUG/SUBSTANCE ABUSE
Administrative employees 351, 351.1, 351.1ATT
Classified employees 551, 551.1, 551.1ATT
Covered drivers 810.1
Professional employees 451, 451.1, 451.1ATT
Students 113.1, 227, 227.1, 227.1ATT
EMERGENCY PREPAREDNESS 805
EMPLOYMENT CONTRACT
Administrative employees 308
Classified employees 508
Professional employees 408
EVALUATION
Administrative employees 313
Assistant superintendent 313
Classified employees 512
Professional employees 412
Students 213
Superintendent 312
Temporary professional employees 413
EXPENSES
Board members 004
Employees 331, 431, 531
EXTRACURRICULAR ACTIVITIES 122, 228, 229, 618
FACILITIES (see Property)
FAMILY AND MEDICAL LEAVES
Administrative employees 335
Classified employees 535
Professional employees 435
FIELD TRIPS 121
FINANCES 600
Adoption of budget 604
Bank accounts 608
Budget 602, 603, 604
District audit 619
Fiscal objectives 601
GASB statement 34 622
Investments 609
Local taxpayer bill of rights 621
Payment of bills 616
Payments, summer months 616
Payroll authorization 614
Payroll deduction 615
Petty cash 617
Proposed budget 604
Purchases 610, 611, 612
Purchasing, cooperative 613
Quotation 610
Sales tax 616
Student activity funds 618
Tax collection 606
Tax levy 605
Tuition income 607
Voting, budget 604
FIRE DRILLS 805
FLAG SALUTE 807
FOOD SERVICES 808, 808.1
GRADING 213
GRADUATION REQUIREMENTS 217
GUIDANCE COUNSELING 112
HOME EDUCATION PROGRAMS 137
HOMEBOUND INSTRUCTION 117, 204, 234
HOMEWORK 130
INSURANCE 211, 812, 813
INTERMEDIATE UNIT 914
INVENTORY 706
INVESTMENTS 609
LESSON PLANS 111
LOCKER SEARCH 226
MAINTENANCE 704
MEDIA RELATIONS 911
MEDICATIONS 210, 210.1, 210.1ATT
MOTOR VEHICLES 223
NONRESIDENT STUDENTS 202, 202ATT
OPENING EXERCISES 807
OPERATIONS 800
Automated external defibrillator (AED) 822
Bomb threats 805
Bonding 811
Child/student abuse 806
Clearance statements, Act 151 806, 818
COBRA 813
Conscientious objectors 807
Contracted services 818
Copyright materials 814
Drug/alcohol testing - covered drivers 810.1
Emergency evacuation 805
Flag display 807
Flag salute 807
Food services 808, 808.1
Insurance 812, 813
Lunch tickets 808.1
Medical insurance 813
Off-air recordings - copyrights 814
Opening exercises, flag salute 807
Organization, district 802
Property insurance 812
Public records 801, 801ATT1, 801ATT2
Reporting requirements, abuse 806
Responsible use of electronic resources, e-mail and the HSD network 815
School calendar 803
School day 804
Software copyrights 814
State mandate waivers 825
Suicide/unexpected death 819
Transportation 810
Videotapes, copyright 814
PAYROLL
Authorization 614
Deductions 615
PERSONNEL FILES (see Records)
PETTY CASH 617
PHYSICAL EXAMINATIONS
Administrative employees 314, 335
Classified employees 514, 535
Professional employees 414, 435
Students 209
POSITIONS
Abolishing 310, 410
Creating 301, 401, 501
PREGNANT STUDENTS 234
PROFESSIONAL EMPLOYEES 400
Absence, leave of 435, 438, 439
Abolishing positions 410
Assignment and transfer 409
Background checks 404, 405, 409
Bereavement leave 436
Childbearing leave 439
Complaint process 426
Conduct 417
Conference attendance 431, 433
Creating positions 401
Disciplinary procedures 417
Dress and grooming 425
Drug and substance abuse 451
Emergency leave 436
Employment 104, 404, 405
Employment contract 408
Evaluation 412, 413
Family/medical leave 435
Freedom of speech 420
Gifts 422
Graduate study 433
HIV infection 414.1
Induction plan 433
Interns 407
Job-related expenses 431
Jury duty 442
Nepotism 404.1
New hire reports 404, 405
Nondiscrimination 104
Nontenured staff 416
Outside activities 419
Personal leave 436
Personnel files 424
Physical examinations 414
Political activities 421
Pre-employment drug testing 451.1, 451.1ATT
Professional development 433
Professional education plan 433
Resignation 408
Responsibility for student welfare 440
Sabbatical leave 438
Salary determination 428
Sexual harassment 448, 448ATT
Sick leave 434
Student teachers 407
Substitutes 405
Summer school staff 406
Suspensions and furloughs 411
Tardiness 418
Tenure 413
Title I teachers 404
Tobacco use 423
Uncompensated leave 439
Unlawful harassment 448, 448ATT
Vacancies 409
Working periods 432
PROGRAMS 100
Academic standards 102
Adoption, planned instruction 107
Adoption of textbooks 108
Adult education 125
Assessments 127
Behavior support plan 113.2
Challenged materials 109
Charter schools 140, 140.1
Class size 126
Controversial events 119
Curriculum development 105
Curriculum review by parents/guardians and students 105.1
Curricular activities, home-schooled 137, 137.1, 137.1ATT
Discipline, disabled students 113.1
Drugs, disabled students 113.1
Equal access 122
Exemption from instruction 105.2
Exemption from testing 127
Extracurricular activities

122, 137.1, 137.1ATT, 140.1, 228, 229, 618
Extracurricular activities, home-schooled 137, 137.1, 137.1ATT
Extracurricular participation by charter/cyber charter students 140.1
Extracurricular participation by home education students 137.1, 137.1ATT
Field trips 121
Foreign field trips 121
Gifted education 114
Gifts, library media center 109
Guidance counseling 112
Guides, planned instruction 106
Home education 137, 137.1, 137.1ATT
Homebound instruction 117, 204, 234
Homework 130
Independent study 118
Instructional materials 109
Instructional supplies 110
Interscholastic athletics 123, 211
Lesson plans 111
Library media center resources 109
Limited English Proficiency Program 138
Migrant students 142
Mission statement 101
Nondiscrimination 103, 104
Off-campus activities 122, 123
Persistently dangerous schools 143
Pilot programs 105
Planned instruction 106, 107
Resource materials 109
School equity 103.1
Special education, IDEA 113
Strategic plan 100
Summer school 124, 406
Tutoring 116
Victims of violent crimes 144
Vision, district 101
Vocational technical education 115
Weapons, disabled students 113.1
PROPERTY 700
Building security 709
Census 701
Facilities planning 701
Fax machines 715
Gifts, grants, donations 702
Insurance 812
Inventory and records 706
Lending of equipment, books 708
Maintenance 704
Pest management 716
Property records 706
Safety 705
Safety committee 705
Sanitary management 703
Strategic planning 701
Use of facilities by staff 710
Use of school facilities, rental 707
PUPILS 200
Admission of students 201, 203
Anabolic steroids 227, 227.1, 227.1ATT
Assignment within district 206
Asthma inhalers, possession/use 210.1, 210.1ATT
Attendance 204, 234
Bicycles and motor vehicles 223
Bullying 249
Care of school property 224
Cellular phones 237
Class rank 214, 216, 216ATT
Cocurricular activities, controlled substances 227, 227.1, 227.1ATT
Communicable diseases 203
Complaint process 219
Confidential communications 207
Controlled substances, paraphernalia 227, 227.1, 227.1ATT
Corporal punishment 218
Cyberbullying 249
Discipline 218, 218.1, 218.2, 233
Distribution of materials by students 220
Dress and grooming 221
Drugs/alcohol abuse 227
Drug testing, extracurricular/cocurricular 227.1, 227.1ATT
Early graduation 217
Educational tours, trips 204
Electronic devices 237
Enrollment in district 200
Expression 220
Expulsions 233
Extracurricular activities, controlled substances 227, 227.1, 227.1ATT
Foreign exchange students 239
Fundraising 229, 618
Grading 213
Graduation requirements 217
Hazing 247
Head lice 209.1
Health examinations, screenings 209
Hearings, formal/informal 233
HIV infection 203.1
Homeless students 251
Immunization 203
Inmates, incarcerated juveniles 204
Laser pointers 237
Medications 210, 210.1, 210.1ATT
Military recruiters 216, 216ATT, 250
Nonresident students 202, 202ATT
Off-campus activities 218, 227
Paraphernalia, drugs 227
Parent of record 238
Physical, dental examinations 209
Postgraduate students 205
Posting of materials by students 220
Pregnant students 234
Promotion and retention 215
Public performance by students 230
Records 216, 216ATT, 216.1
Recruiters' access 250
Relations with law enforcement agencies 225
Religious holidays 204
Religious instruction, excusal 204
Reporting student progress 212
Safe route to school 246
Searches 226
Sexual harassment 248, 248ATT
Social events and class trips 231
Steroids 227
Student accident insurance 211
Student government 228
Student involvement in decision-making 232
Student rights/surveys 235
Supplemental discipline records 216.1
Surveys, evaluations 235
Suspension 233
Terroristic threats, acts 218.2
Tobacco use 222
Transfer students 209, 216.1
Unlawful harassment 248, 248ATT
Weapons 113.1, 218.1
Wellness 246
Withdrawal 208
PURCHASES
Budgeted 611
Cooperative 613
Not budgeted 612
Subject to bid 610
RECORDS
Administrative employees 324
Classified employees 524
Professional employees 424
Public records 801, 801ATT1, 801ATT2
Students 216, 216ATT, 216.1
RELIGIOUS HOLIDAYS 204
SALARY 328, 428, 528
SCHEDULES
Classified employees 532
Professional employees 432
School calendar 803
School day 804
SCHOOL BOARD PROCEDURES 000
Agenda 006
Appointments 005
Authority of individual members 003
Authority and power 002
Board policy/procedure/administrative regulations 000
Code of ethics 004
Committees 005, 006
Conference attendance 004
District organizational chart 008
Distribution of policy 007
Executive sessions 006
Expenses 004
Functions 003
Meetings 006, 903
Membership 004
Minutes 006
Name and classification 001
Notice of meetings 006
Officers 005
Organization 005
Orientation 004
Policy, procedures 000, 003
Powers 002
Public notice, meetings 006
Qualifications 004
Reimbursement 004
Removal of director 004
Rules of order 006
Special meetings 006
Student representatives 004.1
Superintendent's role 003
Vacancies 004
Voting 006
SEXUAL/UNLAWFUL HARASSMENT
Administrative employees 348, 348ATT
Classified employees 548, 548ATT
Professional employees 448, 448ATT
Students 248, 248ATT
SICK LEAVE
Administrative employees 334, 335
Classified employees 534, 535
Professional employees 434, 435
SMOKING/TOBACCO USE
Administrative employees 323
Classified employees 523
Professional employees 423
Public 904
Students 222
SPECIAL EDUCATION/DISABLED STUDENTS 113, 113.1
STUDENT WELLNESS
Competitive foods 246
Monitoring 246
Nutrition guidelines 246
Physical activity 246
Physical education 246
Safe route to school 246
School based activities goals 246
Wellness council 246
STUDENTS (see Pupils)
SUBSTITUTES
Classified employees 505
Professional employees 405
SUMMER SCHOOL 124, 406
SUPERINTENDENT
Assistant superintendent 302, 313
Employment 302
Evaluation 312
Roles 003
SUSPENSIONS AND EXPULSIONS 233
SUSPENSIONS AND FURLOUGHS
Administrative employees 311
Classified employees 511
Professional employees 411
TAXES
Collection 606
Levy 605
TEXTBOOKS
Adoption 108
Care of school property 224
Lending equipment and books 708
TRANSPORTATION 810, 810.1
TRAVEL REIMBURSEMENT
Administrative employees 331
Board members 004
Classified employees 531
Professional employees 431
TUITION 202, 202ATT, 607
TUTORING 116
VACATION
Administrative employees 337
Classified employees 537
VISITORS 907
VOCATIONAL TECHNICAL EDUCATION 115
VOLUNTEERS 916
WAGE AND SALARY
Administrative employees 328
Classified employees 528
Professional employees 428
WEAPONS 113.1, 218.1, 904
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